We are seeking a motivated and detail-oriented Human Resources Specialist to join our HR team. The HR Specialist will be primarily responsible for supporting the talent acquisition process. This includes working closely with hiring managers to develop job postings, screening candidates, conducting phone interviews, managing the recruitment process, conducting references checks and managing the candidate experience. This position provides a great opportunity to learn and grow in the field of talent acquisition while contributing to the company’s hiring goals and practices.

Responsibilities

Key Responsibilities:

• Assist in the full recruitment life cycle including screening, scheduling interviews, and managing candidate communication.
• Post job openings on job boards, company career pages, and other platforms.
• Prepare all HR documentation for new hires (offer letters, onboarding documents, etc.)
• Conduct new employee orientation sessions.
• Update and maintain all HRIS databases including UltiPro, UKG Time ready, etc.
• Maintain accurate records of candidate interactions and recruitment data in the applicant tracking system (ATS).
• Create recruitment reports and metrics.
• Help build our external employer brand.
• Attend recruitment events and community building initiatives.
• Liaise with 3rd party recruitment agencies.
• Manage the co-op recruitment process, which occurs 3 times per year.
• Sit on the Joint Health and Safety Committee, and assist in updating process and procedures.
• Act as back-up for the other HR Specialist, which includes responding to the internal HR inbox, liaising with payroll, managing benefits, and general HR administrative responsibilities.
• Support on other talent initiatives such as the annual talent review process, succession planning, learning & development.

Qualifications:

• Post secondary education in human resources, business, or related field (or equivalent experience).
• 2 years of experience in recruitment or HR Generalist role.
• Familiarity with applicant tracking systems (ATS) and recruitment software is a plus.
• Familiarity with Ultipro system is a plus.
• Strong interpersonal and communication skills.
• Ability to multitask and handle multiple projects simultaneously.
• Highly organized with excellent attention to detail.
• Willingness to learn and adapt in a fast-paced environment.

Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong problem-solving and time management skills.
• Ability to work both independently and as part of a team.
• High level of professionalism and confidentiality.

How We Work

As an HR Specialist, you will be expected to work in a remote/hybrid environment reporting to our Kanata, Ontario location 2 or more times per week.

About JSI

JSI is built on purpose, that of making a difference in the world.

Founded in 1979, this privately-owned technology company is the North American leader in designing and developing acquisition, collection and analysis solutions for law enforcement and intelligence communities.

With 4Sight – JSI’s single, unified, product suite – customers can combine any number of disparate data sources into a highly intuitive, visually-focused platform. The result? JSI’s customers spend less time working with data and more time seeing patterns, understanding trends, and gaining perspective (and making the world a safer place).

With over 400 employees and a strong, growing global presence in Canada, the U.S., Australia, and Germany, JSI is not only the dominant player in its industry, it is also known for its fun, high-performing, purpose-driven corporate culture.

In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), JSI will provide accommodation-accessible formats, and communication supports for the interview process upon request.